Privacy Policy

Effective Date: August 26, 2025

The Hamilton Group (“we,” “us,” or “our”) is committed to maintaining the privacy and security of your personal information. This Privacy Policy describes how we collect, use, disclose, and protect your information when you visit our website at www.thehamiltongroupus.com and when you use our insurance brokerage services.

By accessing our Website or using our services, you agree to the practices described in this Privacy Policy.

About the Hamilton Group:

The Hamilton Group is a licensed insurance brokerage firm headquartered in Wisconsin. We provide insurance solutions to individuals and businesses through relationships with third-party licensed insurance carriers. We operate in compliance with applicable state and federal laws, including the Wisconsin Insurance Code, the Gramm-Leach-Bliley Act (GLBA), and other privacy regulations. 

Information we collect:

We collect personal and non-personal information through our Website, by phone, or when you engage with our team to obtain quotes, purchase insurance, or inquire about our services. 

Personal Information:

The personal information we collect may include:

• Full name
   
• Home and mailing address
   
• Email address
   
• Phone number
   
• Date of birth
   
• Social Security number (only if required for insurance quoting)
   
• Driver’s license number and issuing state
   
• Vehicle information (make, model, VIN, etc.)
   
• Employment and income data
   
• Business or commercial information (if applying for business insurance)
   
• Health or medical information (for life or health insurance quotes)

Non-Personal Information:

We may collect certain technical and browsing information automatically, such as:

• IP address
   
• Browser type and version
   
• Device type and operating system
   
• Pages visited and time spent on the Website
   
• Referring website or URL
   
• Cookies and similar tracking technologies

How We Collect Information:

We collect your information in several ways:

• When you fill out forms on our Website
   
• When you call or email us to request information or quotes
   
• When you submit documentation or applications
   
• When you interact with our customer service team
   
• Automatically through website analytics and tracking technologies

How We Use Your Information:

We use the information collected to:

• Provide insurance quotes and brokerage services
   
• Match you with insurance carriers based on your needs
   
• Assist in the application, underwriting, and policy issuance processes
   
• Respond to your inquiries and provide customer support
   
• Comply with applicable legal, regulatory, and licensing obligations
   
• Prevent fraud and maintain security
   
• Improve our Website and user experience
   
• Send important updates and service notifications
   

We do not use your personal information for profiling or automated decision-making.

Disclosure of Information:

We may disclose your information in the following circumstances: 

To Insurance Carriers or Partners:

 We share personal data with licensed insurance carriers and underwriting partners to generate quotes, complete applications, and issue policies. 

To Service Providers:

We may engage trusted third-party service providers (e.g., IT, hosting, analytics, customer service platforms) who assist us in delivering services. These providers are bound by confidentiality obligations and may not use your data for unrelated purposes.

For Legal and Regulatory Purposes:

We may disclose your information when required by law, regulation, legal process, subpoena, or governmental request, or to protect our legal rights.

In a Business Transfer:

If we undergo a merger, acquisition, restructuring, or sale of assets, your information may be transferred as part of that transaction, in accordance with this Privacy Policy.

Gramm-Leach-Bliley Act (GLBA ) Notice:

As an insurance brokerage, we are subject to the GLBA. In accordance with GLBA requirements, we:

• Only share nonpublic personal information with third parties as allowed by law and only to facilitate your insurance needs
   
• Provide reasonable safeguards to protect your information
   
• Do not sell your personal information to unaffiliated third parties
   

You may request our GLBA privacy notice in writing at any time.

Cookie and Tracking Technologies:

We use cookies and similar technologies to collect data about user behavior on our Website. Cookies help us improve user experience, enhance security, and analyze traffic.

You can control or disable cookies in your browser settings. However, disabling cookies may impact your ability to use certain features of the Website.

Data Retention:

We retain personal information only for as long as necessary to fulfill the purposes described in this Privacy Policy or to meet legal and regulatory requirements. After that, we securely delete or anonymize your data. 

Data Security:

We use administrative, technical, and physical safeguards to protect your information from unauthorized access, disclosure, alteration, or destruction. These measures include:

• Encrypted data transmission (SSL)
   
• Firewalls and intrusion detection systems
   
• Secure data storage practices
   
• Role-based access controls for internal users
   

While we strive to protect your information, no system is completely secure. By using our Website, you acknowledge the risks inherent in online interactions.

Children's Privacy:

Our Website and services are not intended for use by individuals under the age of 18. We do not knowingly collect personal information from minors. If we discover that a minor has provided us with information, we will delete it promptly. 

Third-Party Links:

Our Website may contain links to third-party websites or tools. These sites are governed by their own privacy policies. We are not responsible for the content, security, or privacy practices of any linked site. 

Do Not Track (DNT) Signals:

Our Website does not respond to “Do Not Track” signals from web browsers due to the lack of a consistent industry standard for compliance.

Changes to this Privacy Policy:

We may update this Privacy Policy from time to time to reflect changes in law, technology, or business practices. Any updates will be posted to this page with a new effective date. We encourage you to review this page periodically.

Your continued use of the Website constitutes your acceptance of any changes.

Contact Us:

If you have questions about this Privacy Policy or wish to exercise your rights under applicable laws, please contact us at:

The Hamilton Group
3635 W Oklahoma Ave

Milwaukee, WI 53219
Email: Chris@thehamiltongroupus.com
Phone: (414) 702-3007
Website: www.thehamiltongroupus.com

Last Updated: August 26, 2025